Auto-accept appointment requests in Outlook 2007

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ladybugblue
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Auto-accept appointment requests in Outlook 2007

Post by ladybugblue »

I'm new to Outlook so please forgive if I'm missing something obvious.

I'm wondering if there's a way to automatically
- Accept Appointment
- Don't Send a Response
for appointments with a specific subject line or from a certain person.

I tried following setup steps here: http://outlook-tips.net/cs/blogs/outloo ... 1/724.aspx" onclick="window.open(this.href);return false;
I've added the code in Visual Basic, and tried to create the rule but only get this far.
5-5-2010 10-02-09 AM.png
Are there clearer steps for doing this somewhere? Or am I missing something obvious?
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HansV
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Re: Auto-accept appointment requests in Outlook 2007

Post by HansV »

In the first step of the Rules Wizard, click "Check messages when they arrive" under "Start from a blank rule".
Click Next >.
Tick the check box "from people or distribution list".
Click on the corresponding link in the bottom pane.
Select the sender(s) that you want, add them to the From box, then click OK.
Tick the check box "which is a meeting invitation or update".
Click Next >.
Tick the check box "run a script".
Click on the corresponding link in the bottom pane.
Select the macro that you created, then click OK.
Click Next >.
Specify exceptions if you wish.
Click Next >.
Specify a name for the rule.
If you want to turn on the rule now, make sure the corresponding check box is ticked.
Click Finish.
Regards,
Hans

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ladybugblue
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Re: Auto-accept appointment requests in Outlook 2007

Post by ladybugblue »

Ok, it worked, particularly when I included the add-on code for deleting the request. Hooray, and thank you!

Is there a way to have it not send the notification?

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HansV
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Re: Auto-accept appointment requests in Outlook 2007

Post by HansV »

If you don't want to display/send a response:

Code: Select all

Sub AutoAcceptMeetings(oRequest As MeetingItem)
  Dim oAppt As AppointmentItem
  Dim oResponse As MeetingItem
  If oRequest.MessageClass <> "IPM.Schedule.Meeting.Request" Then
    Exit Sub
  End If
  Set oAppt = oRequest.GetAssociatedAppointment(True)
  Set oResponse = oAppt.Respond(olMeetingAccepted, True)
End Sub
Regards,
Hans

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ladybugblue
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Re: Auto-accept appointment requests in Outlook 2007

Post by ladybugblue »

they haven't come up with an easier way to do this yet, have they? :)

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HansV
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Re: Auto-accept appointment requests in Outlook 2007

Post by HansV »

Er, not as far as I know.
Regards,
Hans

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ladybugblue
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Re: Auto-accept appointment requests in Outlook 2007

Post by ladybugblue »

Yeah, I was afraid of that.

It's strange to me that something I find so annoying just doesn't seem to be talked about anywhere. Maybe it's just a different set of expectations - I came from GroupWise to Outlook, and this was one thing that GroupWise did better, so I find the three clicks for every appointment request really annoying - especially if I get 20 of them! Maybe if you "grew up" with Outlook this is just expected behavior??

Angela

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StuartR
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Re: Auto-accept appointment requests in Outlook 2007

Post by StuartR »

I don't really understand the issue, when I get a meeting request I just have to click one button to accept or reject it.
StuartR


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ladybugblue
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Re: Auto-accept appointment requests in Outlook 2007

Post by ladybugblue »

If I'm missing something, I'd love to know what!

I click
- once to open
- once to accept
- once to tell it NOT to send the notification

Which gets very old when I get a series of meeting requests that for whatever reason (rotating campus locations or whatever) can't be sent using the Recurrence functionality.

I like to put appointments in categories as well, but at least I can select all of them at once and add to a category. Wish I could do that with "accept" and "do not send response".

Am I missing something?

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StuartR
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Re: Auto-accept appointment requests in Outlook 2007

Post by StuartR »

I use the reading pane to read the invite, so I don't need to click to open it.
I click once to accept and send notification (using Outlook 2010)
StuartR


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ladybugblue
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Re: Auto-accept appointment requests in Outlook 2007

Post by ladybugblue »

I believe that's the same for O2k7 - problem is when you get a series of meeting requests (like recurring meetings for all next year, but that are in different locations, so can't be sent with recurring meeting functionality).

You can't accept them all at once, and neither can you choose NOT to plague the sender with all the confirmation receipts.