Track changes changing initials

[diana]

Word 2007

For track changes, the user name is the firms name and the initials are the firms old intials (before brand name change).

This is set via GPO policy deployed to all pc's

A reuqest has been made to update and change the initials.

My question is:
will this have any impact ? for example as in double track changes on existing track changed documents

ive done some analyse and testing, and opend up previous track changed documents.
on exsiting track changed - either deleted or amended, and the result is behaves normally ie doesnt double track change.

for Word track chagnes - it appears the main field used is "User name".
Initials displays in tracking, but is not "used" by Words - or could I be wrong

Ive noticed initials is used in "Comments" ie goto tab Review - click New Comment. Word inserts a new comment with the initials.

If a document contains comments inserted with old "initials" it wont update to the new initials. for users that are insistant is it possible to change the "initials" at all.


many thanks

dd

[HansV]

You could run a macro like this to change the initials (and name) of comments in existing documents:

Code: Select all

Sub ReplaceInitials()
    Dim cmt As Comment
    For Each cmt In ThisDocument.Comments
        cmt.Author = "OurCompany"
        cmt.Initial = "OC"
    Next cmt
End Sub

[diana]

Thanks Hans

good idea! yes ill create some code for helpdesk should they receive any related helpdesk calls.

many thanks again Hans

dd